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Annex №1

to the order number 107-od

dated 12/28/2018.


INSTRUCTION

ORGANIZATION OF THE KIT

FOR EDUCATION (STORAGE) OF FOREIGNERS

AND A PERSON WITHOUT CITIZENSHIP


I. General items.

In accordance with the current legislation of Ukraine in the field of education, foreigners and stateless persons permanently residing in Ukraine, persons who have been granted refugee status in Ukraine, persons who need additional or temporary protection, and persons who have been granted a status of a foreign Ukrainian, and who are legally in Ukraine, have the right to higher education on a par with the citizens of Ukraine.

Other foreigners and stateless persons may obtain higher education at the expense of physical (legal) persons, unless otherwise provided by international agreements of Ukraine, on the basis of documents specified in clause 1.7. 3.1. of this Instruction.

      The organization of recruitment for study at the Secondary School of the International Academy of Ecology and Medicine (hereinafter – the Academy) is engaged by an educational institution on a contractual basis with individuals and economic entities (residents and non-residents – hereinafter referred to as the “Contractor”) on the basis of agreements with an educational institution contracts for the provision of services for the recruitment of foreigners as candidates for study.

Contractors conclude a bilateral agreement on the provision of educational services between the educational institution and the individual for the training of foreign citizens and stateless persons, developed on the basis of the Model Agreement.

Between the Academy and the Contractors is a bilateral agreement on the provision of educational services between the educational institution and the legal entity that orders the educational service.

The compliance officer of the Department for work with foreigners and stateless persons submits to the UIGEC, within five working days from the date of the entry into force of these agreements, information on the concluded contracts in electronic form for the accounting of business entities engaged in the recruitment of foreigners for training in Ukraine. Contracts are published in two copies, after registration one – remains in the Academy, the second – is given to “Contractor”.

II. Procedure for issuing invitations to foreigners and stateless persons

to studying at the International Academy of Ecology and Medicine and their registration.

2.1. Acceptance and registration of an application from a physical or legal person for the registration of an invitation to study at MAEM is carried out exclusively through the office of the Academy. Upon receipt of the application, certified by the Head of the Academy, the compliance officer of the Division for Work with Foreigners and Stateless Persons verifies copies of the documents necessary for the issuance of the invitation:

– passport document;                               

– a document on the level of education received;                               

– written consent for the processing of personal data.                 

(Responsibility: Department for work with foreigners and stateless persons, Academy selection committee).             

2.2. After studying the documents, the compliance officer of the department on work with foreigners and stateless persons forms an appropriate register of received applications with the documents being studied for each individual and transfers them to the selection committee through its secretary (every three days).

(Responsibility: Department for work with foreigners and stateless persons, selection committee (according to the order for the establishment of the admission committee of the Academy for the next academic year).

2.3. Commissions, the responsible employee of the Department for work with foreigners and stateless persons sends to the Ukrainian State Center for International Education (hereinafter referred to as the UIGEC) an electronic form filled in with the expiration date along with the electronic copies of the documents specified in clause 2.1, controls the receipt from UIGEC s electronic version of the registered invitation and print forms of invitations (UIGEC within 5 working days checks information provided by the educational institution, assigns a registration request the number in the electronic journal and send to school

(Responsibility: Department for work with foreigners and stateless persons, Academy selection committee).                 

2.4. After the invitations are printed, the compliance officer of the department for work with foreigners and stateless persons registers them in the logbook of invoicing and issuing invitations and makes a photocopy.

The original of the invitation is issued personally to a student candidate (his representative, on behalf of a notary certified in Ukraine, or a representative of the firm representing a foreign candidate for study, or another lawful way) under the signature in the invitation issue journal (with indication of the receipt), if different not provided by legislation. The invitation is issued for up to 6 months before the beginning of training.

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

2.5. Upon receipt of information about the arrival of applicants for studying in Ukraine candidates for training, the responsible employee of the department on work with foreigners and stateless persons shall arrange to inform the body of state border guard regarding the arrival of a foreigner in Ukraine not later than 2 days before arrival, (date of arrival, no. the flight, information about the person who will meet the foreigner at the airport).

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

2.6 The Head of the Department for Work with Foreigners and Stateless Persons will arrange a meeting of foreigners at the airport with the identification of the authorized person of the Academy.

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy)

III. The order of organization of recruitment for studying

foreigners and stateless persons.

The procedure for organizing recruitment for the training of foreigners and stateless persons is carried out in accordance with the Rules for admission to study for foreigners and stateless persons.             

Foreigners enter the Academy twice a year, before and at the beginning of the academic semesters (before November 1 and before March 1, respectively), during the year – at the preparatory department, according to the assessment / review submitted in accordance with sub-items 1-7 of paragraph 3.1. this Order of documents by the selection committee and interviews on the specified subjects and language of training.

(Responsibility: Selection Committee, Dean’s Office, Preparatory Department).

3.1. Upon arrival, applicants for entry to an institution, foreigners, stateless persons, etc., personally submit an application in paper form to the dean’s office, which is registered in the office and is considered by the leadership of the Academy.                     

By the application the foreigner adds:                      

1) a document on the previously acquired educational level (original and a copy;

2) appendix to the document on the previously acquired educational level (original and copy);

3) an academic certificate issued by a foreign / Ukrainian educational institution in case of renewal or transfer to training, starting from the second year;                      

4) a copy of the passport document of a foreign citizen;                      

5) medical certificate of health, received in the country from which the foreigner came to study;                      

6) a health insurance policy and a contract of insurance of foreigners’ liability for the reimbursement of expenses related to the execution of a decision on administrative expulsion;            7) 10 photos 3,5х4,5;

Documents in clauses 1-5 should be translated into Ukrainian and certified by a notary public.

The documents specified in subparagraphs 1-3 of this paragraph shall be certified in the country of issue in the manner that is officially applied in this country for such certification and legalized by the relevant foreign institution of Ukraine.

The application and the documents attached thereto (paragraphs 1-7) are formed by the deputy office officer in the individual case of the candidate for study. After that, the case files in the register are transmitted to the Reception Commission through the Secretary of State.

(Responsible: Dean’s Office, Chancellery, Executive Secretary of the Admissions Committee of the Academy).

         Enrollment for studies is carried out on the basis of the decision of the Admissions Committee (the activity of the Admissions Committee is carried out on the basis of a separate Regulation and orders).

        The Executive Secretary of the Reception Commission sends the decision of the Reception Commission on the register to the Dean’s office and the department during the day. The Dean’s Responsible Officer carries out updated data on enrolled foreigners, prepares an enrollment order for education, which is signed by the rector of the Academy no later than 24 hours.

After the signature, the enrollment order is registered with the dean’s responsible officer in the educational-methodical department, and 5 photocopies are transmitted to the register:

1- remains in the NMD;

2 – in the dean’s office;

3 – accounting;

4 – contract department;

5 – the administrator of the SED.            

Orders for enrollment for studies with appendices to them are scanned and formed by a responsible employee in the Unified State Electronic Education Base.,

During the day, employees of the contractual department enter into an agreement with foreign entrants with an obligatory signature of the applicant on each page of the contract (in 4 copies per person: 1 – student, 1 – in the accounting department, 1 – the contract department, 1 – the dean’s office).

               Payment for educational services provided by the academy to foreigners is carried out under contracts (contracts) at the expense of individuals or legal entities. In the case of admission to training of minors contracts are concluded by their parents or legal representatives.

The employees of the contractual department inform the deanery about the actual payment for tuition in accordance with the concluded contracts for the issuance of orders for enrollment for studying in five calendar days.             

(Responsibility: Admission Commission, Legal Service, Dean’s Office, Office, Accounting, Administrator of the Academy).                         

3.2. Entry of foreigners to the preparatory department is subject to the condition that they have a complete general secondary education received outside Ukraine in accordance with pp. 1-7 p.3.1. the given Instruction and on the basis of the protocol of the Admissions Academy of the Academy.

(Responsible: Head of the preparatory department).               

3.3. Enrolled to study in full-time form, foreign students are issued a state-issued student card.                   

(Responsible: EDGE administrator).              

3.4. Documents on education enrolled in the study of foreigners issued by educational institutions of other countries are recognized in Ukraine in accordance with the law.

(Responsible: Dean of the Academy).

3.5. Academic certificates, enlisted for studying foreigners, issued by educational institutions of Ukraine, are verified at the Ministry of Health of Ukraine.

According to the results of the recognition and verification procedure, the educational institution decides whether to continue the student, or to deduct the student.

               In case of establishing the non-authenticity of the submitted document about the acquired educational level, the educational institution deducts such a student.

(Responsible: Dean’s Office of the Academy of Sciences).

3.6. Deductions, interruptions of training, renewal and transfer of foreigners are carried out in the same manner as for citizens of Ukraine, on the basis of an order of an educational institution.                 

In order to resume studying, foreign students must provide an academic background from their previous place of study and a letter of consent to continue their studies at the Academy, signed by the university administration, where the student had previously studied.

Renewed students from the 4th year must have confirmation of the state licensed integrated exam CRC-1.                  

(Responsibility: Dean’s Office, Administrator of the SITE, Testing Center).

3.7. Foreign students who have fully mastered the training program, have completed the licensed integrated examinations CRIC-1 and Krok-2 and, according to the decision of the qualification commission, issued diplomas for obtaining higher medical education and appendices thereto.

(Responsible: dean, administrator of the UNESCO Academy).

IV. Work with the bodies of the State Migration Service of Ukraine

(in the future MSSU) and the settlement of students:

The Department for work with foreigners and stateless persons of the Academy with the purpose of timely provision of registration carries out:

4.1. Checking passports for foreign students:

                      4.1.1. Translation into Ukrainian and notarization;

                      4.1.2. Validity period of the passport;

                      4.1.3 Duration of the visa.

            4.2. Completion of the case for the student for submission to the organs of the SSMS:

                      4.2.1. Passport with translation in Ukrainian;

                      4.2.2.Original insurance policy;

                      4.2.3. Discount card;

                      4.2.4. Photocopy of the enrollment order;

                      4.2.5. Letter of request of the educational institution.

4.3. Timely provision of submission of documents to the territorial bodies or units of the SSSU for the registration of enrolled foreigners in accordance with the procedure established by law certificates for temporary residence in Ukraine (hereinafter – the Certificate) for the period of study:

4.3.1 Submission of documents 15 working days before the expiration of the visa.

4.3.2. Obtaining of completed Certificates in the State Tax Administration by students in person.

           4.3.3. Copying of Certificates for Storage in Personal Matters

4.3.4. A warning to the student and his contractor about the terms of registration at the place of residence (30 days from the date of issuance of the Certificate).

4.4. Registration of foreign students who have resumed their studies from other educational institutions of Ukraine (implementation in accordance with clause 3.1., Clause 3.2., P.3.3 of this Instruction).

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

             4.5. Exclusion from the account of foreign students who are expelled from the Academy.

4.5.1. Obtaining an order for deductions.

       4.5.2. Registration of a letter-request to the State Tax Inspectorate with a request to withdraw from the account within 10 days from the date of deduction.

4.5.3. Withdrawal of residence registration.

                4.5.4. Withdrawal, if possible, of the Identity and national passport for submission to the SSSU.

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

            4.6. Cancellation of Temporary Residence Permits in Ukraine in the Case of Student Deaths.

4.6.1. Formation of a Letter of Request to the SCSU on the cancellation of the Certificate of Temporary Residence in connection with the deduction of the student.

4.6.2. Provision to the ДМС, if available, the Identity and national passport.

4.6.3. Receipt in the SSSU copies of the decision to cancel the Certificate by the authorized person of the Academy and granting it to the foreigner together with the national passport. (Responsible: Department for work with foreigners and stateless persons of the Academy).

4.7. Monthly presentation of the report on the contingent of foreign students of the Academy to the SCSU.

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

4.8. Formation and work with card index.

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

4.9. Resettlement of foreign students:

4.9.1. Registration of students at their place of residence within 30 days from the date of issue. Temporary residence permit and removal from registration of the place of residence after deduction from the academy.

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

4.9.2. Legislative resolution of the question of timely registration at the place of residence in the district authorities of the SSSU and the corresponding interaction on non-violation of violations.

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).

4.9.3. Resettlement of foreign students to the hostel:

– registration by the student of the application for accommodation in the hostel;

              – conclusion by the responsible employee of the accounting department of the contract of residence and payment of housing services;

              – execution by the responsible dean of the detention order for the right to reside in the hostel;

              – acquaintance of the student under the signature with the rules of residence, in the hostel, safety equipment and fire safety.

(Responsibilities: Commandant, Accounting Academy).

About aliens who are expelled from an educational institution in accordance with pp. 2-6 of the first part of Article 46 of the Law of Ukraine “On Higher Education”, as well as about foreigners who, without good reason, ceased their studies or disappeared from their place of residence, the Academy must within 10 days inform the territorial body of the State Tax Inspectorate at the place of residence of the foreigner.                           

(Responsible: Department for working with foreigners and persons without Citizenship of the Academy).


Developed with consideration Order of the Ministry of Education and science of Ukraine from 11/01/2013, # 1541 (in the wording of the order of the Ministry of Education and Science of Ukraine dated 12.11.2015 No. 1272) Registered in the Ministry Justice of Ukraine January 05, 2016 for # 9/28138

Transition Eng / Ukr