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121, Харківське шосе

Київ, Україна.
(+380) 44 560-89-65
(+380) 44 576-06-00
(+380) 44 576-04-01
(+380) 44 576-07-79
(+380) 94 926-13-57

Написати листа:

maem.academy.edu@gmail.com

Робочий час

Пн-Чт: 9.00 до 18.00
Пт: 9.00 до 17.00

I. GENERAL PROVISIONS

  • The Department of work with foreigners and stateless persons is a structural subdivision of the PHEE “International Academy of Ecology and Medicine” (hereinafter referred to as the Academy) and obeys to the rector and vice-rector on organizational and legal issues.

  • The Department of work with foreigners and stateless persons (hereinafter referred to as the Department) on regular basis includes: Head of the Department on work with foreigners and stateless persons, Deputy Head of the Department, Senior Inspector of the Department and Inspector of the Department.

  • The Head of the Department of work with foreigners and stateless persons is a man, who is directly subordinate to the rector of the Academy and to the vice-rector on organizational and legal issues. The Head of the Department is appointed by decree of the Rector of the Academy by submission of the Pro-rector on organizational and legal issues.

  • The Deputy Head of the Department, the Senior Inspector of the Department, the Inspector of the Division are appointed by the decree of the Rector of the Academy by submission of the Head of Department and on approval of the Pro-rector on organizational and legal issues.

  • The Department’s employees are guided by:

The Constitution of Ukraine, the law of Ukraine: “On the legal status of foreigners and stateless persons”, “On freedom of movement and free choice of the place of residence in Ukraine”, “On ensuring the rights and freedoms of citizens and legal regime in the temporarily occupied The territory of Ukraine “,” On Higher Education “,” On refugees and persons in need of additional or temporary protection “, decrees of the Cabinet of Ministers of Ukraine, orders and instructions of the Ministry of Education and Science of Ukraine (hereinafter referred to as the MESU), the Ministry of Health of Ukraine (hereinafter referred to as MHU), the Charter of the Academy, the Instructions of the Academy on the organization of recruitment for training (internship) of foreigners and stateless persons, other regulatory and educational normative acts of legislation of Ukraine.

II. TASKS OF DEPARTMENT

  • Ensuring the Academy’s activities in accordance with the current legislation of Ukraine and statutory the Academy’s requirements for launching and conducting educational activities for foreigners and stateless persons subject to the requirements stipulated by licensing conditions.

  •  Ensuring and implementing the work of the Department of work with foreigners and stateless persons in accordance with the Regulations of the Department, Instructions of recruitment for training (internship) foreigners and stateless persons of the Academy, Regulations of the issuance of invitations to training foreigners and stateless persons of the in cooperation with the Ukrainian Statehood Center of International Education (hereinafter, the USCIE), the State Migration Service of Ukraine (hereinafter – the SMSU), the structures of MESU, MHU, the academy etc.

  • Realization of documents of foreigners and stateless persons who enter to study at the Academy (Manning documents for registration of temporary residence permit in Ukraine and filing them to the SMS of Ukraine), maintenance of the submitted documents, Control of obtaining foreigners identity and stateless persons.

  • Organization of measures for staying of foreign citizens on the territory of Ukraine on legal grounds (registration at the place of residence, registration and exchange of temporary residence permits in Ukraine, accounting for foreign students who and translated into the Academy after other educational establishments of Ukraine).

  • Control over the timely registration, removal of residence registration and cancellation of the temporary residence permit for foreigners and stateless persons – students and students of the academy. Timely response to any possible violations of the requirements of foreigners and stateless persons in Ukraine.

  • To ensure proper cooperation with embassies, consulates and representative offices of foreign countries concerning training and staying of foreigners without stateless persons who study at the academy.

  • Cooperation with business entities in accordance with the contracts concluded with the academy and in accordance with the current legislation of Ukraine on recruitment of foreigners and stateless persons to study in Ukraine on issues of launching and proceeding. Educational Activities within the competence of the Department.

  • Promoting the development of international relations through the structures of States including foreign (through embassies, consulates, representative offices), business entities, the most students of foreigners and stateless persons of the academy.

III. FUNCTIONS OF DEPARTMENT

Functions of the Department are an integral part of performance of job descriptions by employees of department, namely:

3.1. Registration and issuance of invitations for training to foreigners and stateless persons:

  • Acceptance and registration of an application from a physical or legal entity for the invitation of a foreigner or stateless person to study at the Academy.

  • Formation of the corresponding register of the received applications with the study of documents on each foreigner and a person without citizenship and transfer, to the Qualifying Commission through its Secretary.

  • Based on and obtaining the protocol decision of the Selective Commission on measures of preparation and referral of submission to the UCMO is filled in electronic form of the invitation with the definition of validity period together with electronic copies of documents, implementation of Control of the electronic version of the registered invitations and print of blank invitations.

  • According to the decision of the Academy’s Academic council and putting it into action by an order of rector of the Academy of ensuring conclusion of agreements on receiving an individual or legal entity the invitations to the studies, their registration, payment and control for their fulfillment.

  • Informing the body of the State border protection on arrival of a guest entrant-a foreigner or a stateless person in Ukraine (date of arrival, no flight, information about the representative of the Academy, which will meet the foreigner at the airport).

  • Arranging meetings of foreign students and stateless persons at the airport defined an authorized person of academy, providing their accommodation and living.

3.2. to check the documents certifying the data of foreigners and stateless persons:

  • Compliance with the translation of the passport document of the foreigner or document certifying the stateless person in Ukrainian language with notarization of translation.

  • The validity of the passport document of a foreigner or a document certifying a stateless person.

  • Visa validity period in the foreigner’s passport document.

  • Organization of measures for the registration and completion of the case for the student to submit to the SMS:

3.3.1 To establish the passport document of a foreigner or a document certifying a person without citizenship.

3.3.2. Establishment of the translation of the passport page of the foreigner or document certifying the stateless person with the personal data, duly certified in accordance with the legislation, to the Ukrainian language.

3.3.3 Check filled out by a foreigner or a stateless person application form for registration of a temporary residence permit in Ukraine.

3.3.4. Establishment of a valid policy of health insurance.

3.3.5. Availability of 6 photo cards in size 3.5 × 4.5 cm.

3.3.6. Filling in the Department of the accounting card with the foreigner or stateless person, established by the authorities of the DMS sample.

3.3.7. Establishing a photocopy of the order on crediting to a foreigner or a stateless person.

3.3.8. Preparation of a letter-petition of the Academy on the name of the Head of the territorial body/territorial subdivision of the SMS with the request to draw up a temporary residence permit in Ukraine (to exchange a permit, put on account, etc.) of a foreigner or person Without citizenship.

3.4. Implementation of the timely provision of submission of documents to the territorial bodies or divisions of the Ukrainian SMS for processing or exchanging foreigners and stateless persons enrolled in training in accordance with the procedure established by law for a residence permit in Ukraine for the period of study.

  • Preparation of documents submission for registration of a permit (not later than 15 working days before the end of the established period of stay in Ukraine).

In case of expiry of the residence permit timely submission of the document for its exchange (not later than 15 working days before the date of the flow of its action). The permit should be exchanged after receiving the documents and should be returned by person upon receiving a new permit.

In case of circumstances (loss or theft of a permit) the submission of documents for its exchange (within one month from the date of such circumstances).

In the event of changes in the name and (or) of their own name or patronymic, by setting other entries in the Passport document of the foreigner or stateless person, submitting the documents for the exchange of the permit (not later than Month after receiving a new Passport document or document, then certifying the stateless person).

  • Organization of timely students presence in the SMS to obtain a permit.

  • Organization of photocopying permits to store them in a personal business.

  • Ensuring timely warning of the student and his contract on the terms of registration at the place of residence (within З days from the date of issuance of the permit).

3.4.5 provision of timely registration at the place of residence in the Centers for providing administrative services in district state administrations of Kyiv and Kyiv region and the corresponding interaction on the lack of violations.

3.5. Ensure that the registration of foreigners and stateless persons is provided by the Academy, who are enrolled to the studies and are renewed or transferred from other educational establishments of Ukraine.

3.6. Organization of measures for withdrawal of foreigners and stateless persons who are expelled from the Academy.

  • Ensure that there is a deduction order.

  • Registration of the letter of the Academy to the SMS with the notification on the deduction of the foreigner or persons without citizenship within 10 days from the date of deduction.

3.6.3. Organization for withdrawal of residence registration.

  • Providing for the registration of the permit and passport, the document of the foreigner or document certifying the stateless person and filing the latter to the STATE register authorities for withdrawing from the Academy of Foreigners or stateless persons.

3.7. Execution of actions on the abolition of permits for temporary residence in Ukraine in case of expulsion of foreigners and stateless persons

  • Implementation of a reasoned petition of the Academy to the Ukrainian Customs clearance certificate for temporary residence. In connection with the remissions of foreigners and stateless persons.

  • Granting of the passport of the foreigner or document certifying the stateless person to the issued permit.

  • Providing a copy of the decision to cancel the permit will be issued to the territorial body/territorial subdivision of the SMS, which made such a decision, to a foreigner or a person without citizenship under receipt or sent to such person and host Party, recommended The letter (not later than five working days from the date of admission).

    • Provision of monthly reports on the contingent foreigners and stateless persons-students of the Academy to the bodies of the STATE Migration Committee

    • Acquaintance of foreigners and stateless persons with rules of conduct (under painting) and provisions about stay of foreigners and persons without citizenship on the territory of Ukraine during studies.

    • Monitoring of compliance with foreigners and stateless persons on the territory of Ukraine.

3.11. Provision of practical assistance in the provision of insurance policies to provide medical assistance to foreign students and, if necessary, assistance with regard to medical care.

3.12. Implementation of the passport-visa regime and registration of temporary residence permits in Ukraine foreigners and stateless persons who are students and listeners of the Academy.

IV. REPRESENTATION OF THE ACADEMY’S INTERESTS

  • On behalf of the academy’s leaders, employees of the department can:

    • To be representatives of the Academy in organizations and institutions in consideration of the competence of the Department (according to the Commission signed by the Rector with registration in office)

    • To interact with employees of structural subdivisions, faculties, academy departments for obtaining necessary documents for timely fulfillment of relevant tasks of the Department.

    • Improve qualification of employees of the function of tasks of functional duties.

    • To ensure the necessary level of technical and material equipping of workplaces of employees of the Department in order to obtain the necessary efficiency of work. To this end, to take measures on logistical support of its activities (premises equipment, computer, INTERNET access, international correspondence, as well as the necessary stationery).

    • To make proposals on the necessary and timely provision of decrees, regulations and provisions of the higher State authorities, decrees, orders of the rector of the Academy and other organizational and regulatory documents related to the activity of the department.

V. REORGANIZATION AND LIQUIDATION.

5.1. The Department for Work with foreigners and stateless persons can be reorganized and eliminated compliance with the current legislation of Ukraine and statutory of the Academy’s requirements.

Transition Eng / Ukr